Page 1 of Japan Visa Application Form: Required Fields

Preparing your documents and wondering what information to enter when you fill out page 1 of the Japan visa application form? This is a very important opening section, because all the information will be checked against your passport and other documents.

If something is missing or does not match, your file may need to be supplemented or may be difficult to understand during assessment. Take your time with each section and check everything again before signing and submitting.

🪪 Photo and name on page 1

Page 1 starts with a photo box. The photo must show your face clearly and must have been taken within the last 6 months, following the guidance in the instructions.

Write your full name on the back of the photo. Attach the photo with glue, not with a staple.

To avoid mistakes with the size and preparation, you can also refer to how to prepare a Japan visa photo 4.5 x 3.5 cm and check it against the requirements on the form you are using.

After the photo box comes the name section in English.

• Surname: your family name.
• Given and middle names: your given name and middle name.
• Other names: any other name, if you have one.

This section must match how your name is written in your passport. If the diacritics, the order of your name, or your middle name differ from your passport, check it again right from the start.

🎂 Date of birth, sex and marital status

The next section is Date of Birth and Place of Birth. Write the date of birth in day, month, year order.

If the day or month has only one digit, add a 0 in front. Writing it consistently makes the information easier to read and check.

Write your place of birth in the order of city or town, district, country. Do not shorten a place name on your own if you are not sure.

In the Sex section, choose Male for men and Female for women. This is basic information and must match your identification documents.

In the Marital status section, choose one of the following:

• Single: unmarried.
• Married: married.
• Widowed: spouse has passed away.
• Divorced: divorced.

If you are travelling with your family, the marital status on the form should also be consistent with the relationship evidence you submit with your file.

🌏 Nationality, ID number and passport information

In the Nationality or citizenship section, write your current nationality. If you have a former nationality or another nationality, write it in the corresponding section.

For people with more than one nationality or who have changed nationality, this section must be completed truthfully. Unclear information can make it harder to cross-check your file.

The ID No. issued to you by your government section is for the number on your national ID card or citizen ID card issued by a government authority.

Check every digit carefully. Even a small mistake in an ID number can create an unnecessary mismatch.

Next is the passport information group. Choose the passport type in the Passport type section.

• Diplomatic: diplomatic passport.
• Official: official passport.
• Ordinary: ordinary passport.
• Other: other type.

According to the instructions, Vietnamese citizens are usually issued an ordinary passport, so choose Ordinary. You should still check against your actual passport.

In the Place of issue section, write the province or city where you registered for your passport. In the Issuing authority section, write the issuing authority.

Also write the date of issue and the expiry date of your passport in day, month, year order. This information must match the biographical data page in your passport.

If you want to understand this original document better, see passport and visa application for short stay Japan tourism.

✈️ Purpose, length of stay and arrival date in Japan

The Purpose of visit to Japan section asks you to state clearly why you are entering Japan. For a short-term tourist trip, write a purpose that matches the documents and the stay program you have prepared.

The Intended length of stay in Japan section must state your planned length of stay clearly. The instructions give examples such as 7 days, 8 days or 9 days.

Make sure the length of stay on the form matches your day-by-day stay program. This consistency helps make your file easier to understand and more credible.

In the Date of arrival in Japan section, write your planned arrival date in Japan. This date should also match your flight itinerary and the schedule you have arranged.

In the Port of entry into Japan section, write your port of entry. Add the name of the ship or flight in the Name of ship or airline section.

Flight information is usually shown on your ticket or booking confirmation. Do not guess a flight name if you do not yet have accurate information.

🏨 Where you will stay and previous stays in Japan

In the Names and addresses of hotels or persons with whom applicant intends to stay section, write the name, address and phone number of the hotel or the person you intend to stay with.

The phone number must include the area code. If you are staying at a relative’s or friend’s home, write the host’s full contact information.

The accommodation information on the form must match your stay program and, if you have one, your hotel reservation proof. This is one of the points most likely to be cross-checked in your file.

You can also see the visit program for a short-term Japan tourist visa to prepare this itinerary section clearly.

In the Dates and duration of previous stays in Japan section, write the dates of each previous stay in Japan, if any. Write clearly from which day, month and year to which day, month and year.

If you have never been to Japan, the instructions say to write NO. Do not leave this section blank.

🏠 Current address, profession and workplace

The Your current residential address section asks for your current address. Fill in your full landline and mobile phone numbers if you have them.

Phone numbers must include the area code. Clear contact information helps the assessing authority or the organization receiving your file to contact you when needed.

In the Current profession or occupation and position section, write your current profession and job title. The wording should be clear, easy to understand and reflect your actual situation.

In the Name and address of employer section, write the name, address and phone number of the company, organization or business where you currently work.

If you are a student, retired, self-employed or do not currently have a job, you still need to provide information that fits your actual circumstances. Do not write incorrect information just to fill a blank box.

Page 1 is not only an introduction to your identity. It is also a short summary of who you are, your passport and your travel plans.

✅ Checklist to review page 1 before submitting your file

Before signing and submitting your file, review page 1 once more. Checking carefully helps reduce the risk of information not matching your other documents.

• ☐ Photo shows your face clearly, was taken within the required period, has your name written on the back and is attached with glue.
• ☐ Name, date of birth and place of birth match your passport.
• ☐ Sex and marital status are selected correctly.
• ☐ Nationality and ID number are written accurately.
• ☐ Passport type, place of issue, issuing authority, date of issue and expiry date match your passport.
• ☐ Purpose of entry and length of stay are stated clearly.
• ☐ Arrival date, port of entry and flight or ship name match your itinerary.
• ☐ Name, address and phone number of your accommodation are complete, including the area code.
• ☐ Previous stays in Japan are written clearly, or marked NO if you have never been to Japan.
• ☐ Current address, phone number, profession and workplace information are complete.

You should also place page 1 next to your passport and your stay program to compare each piece of information. This simple step helps you spot spelling errors, number errors or inconsistent information.

If your file includes many supporting documents, review short-term Japan tourist visa application file: required documents to make sure the form and the supporting documents all point in the same direction.

Filling in page 1 carefully does not take much time, but it brings peace of mind for the whole family. Wishing you a neat, clear and confident file ahead of your trip.