Date of Birth and Place of Birth on Japan Visa Form

You are filling in a Japan visa application form and wondering how to write your date of birth and place of birth correctly? These are two very basic personal details, but a wrong format or a missing administrative level can easily cause confusion when your documents are cross-checked.

This article explains how to write date of birth and place of birth on a Japan visa application form according to section 1.2 in the form guidance. You will understand the order, how to add a leading zero, and how to arrange your place of birth.

If you are not yet familiar with the whole of page 1, please first look at Page 1 of Japan Visa Application Form: Required Fields to understand where this section sits in the overall application.

📌 Where date of birth and place of birth appear on the Japan visa form

Date of birth and place of birth are in section 1.2 on page 1 of the visa application form.

This is personal information, and it will be cross-checked against other documents in your application.

For that reason, you need to fill it in accurately and consistently, rather than shortening it out of habit.

The information on the form will be checked together with your Passport and Visa Application for Short Stay Japan Tourism.

A small mistake in this section can mean you have to review many related documents again.

📅 How to write your date of birth: day/month/year and adding a zero

Your date of birth is written in the order Day/Month/Year.

If the day or month is a single digit, you add a zero in front of it.

For example, 5 March 1990 is written as 05/03/1990.

Another example, 9 November 1988 is written as 09/11/1988.

If both the day and month have two digits, you keep them as normal.

For example, 25 December 1995 is written as 25/12/1995.

You should not change it to month/day/year order on your own.

You should also not write the year first, as in the date style used in some other systems.

Please keep one consistent format throughout the whole form.

Steps for writing your date of birth

1. Identify the visa applicant’s date of birth.
2. Write the day first, then the month, and finally the year.
3. Add a zero to the day if the day has only one digit.
4. Add a zero to the month if the month has only one digit.
5. Check the date of birth again against the personal document you are submitting.

Adding a zero makes the date of birth look clear and consistent.

It is a small detail, but it is very easy to overlook when you are filling in the form quickly.

📍 How to write your place of birth: city, district, country

Your place of birth is written in the order City/Town – District/County – Country.

You need to keep the correct order, from the smallest level up to the country.

Do not write only the city, and do not write only the country.

Do not reverse the order to put the country first and the city after it.

If your place of birth is a town, write it at the town level as instructed.

If your place of birth is a city, write it at the city level as instructed.

After the city or town, continue with the district or county.

Finally, write the country where you were born.

Examples of the place-of-birth structure

• [City] – [District/County] – [Country]
• [Town] – [County] – [Country]

Replace the parts in brackets with your own place-of-birth information.

Read it again after writing to make sure you have not missed a hyphen.

Read it again to make sure the order of the levels has not been reversed.

🔍 Cross-checking date of birth and place of birth against other documents

The information on the visa application form will be cross-checked against the documents you submit.

For that reason, your date of birth and place of birth need to match your passport and personal documents.

If there is a difference in how a place name is written, you should check it carefully before submitting.

You should not adjust it on your own to match how you remember it.

Please prioritise the information shown on the applicant’s official documents.

If a document contains unclear information, you should check the terms again or contact the receiving office for guidance.

You can also refer to Short-Term Japan Tourist Visa Application File: Required Documents to review your whole application.

👨‍👩‍👧 Notes for families, children and foreign nationals

For families travelling together, each person needs to fill in their own date of birth and place of birth.

Do not use the same information for several family members.

For children, the person completing the form needs to check the child’s date of birth carefully.

For foreign nationals, you need to write your place of birth using the correct city, district, country structure.

If your place of birth is outside Vietnam, you still keep the corresponding order.

You should keep the spelling of place names consistent between the form and the accompanying documents.

If your application includes a document confirming the relationship between people travelling together, please also check Relationship Evidence for Japan Visa Applicants.

Preparing early helps your whole family avoid having to correct the application several times.

✅ Checklist to review before submitting the form

• ☐ Date of birth is written in day/month/year order.
• ☐ A single-digit day has a zero added in front.
• ☐ A single-digit month has a zero added in front.
• ☐ Place of birth is written in city/town, district/county, country order.
• ☐ Date of birth matches your passport and personal documents.
• ☐ Place of birth is not missing an administrative level as instructed.
• ☐ Each family member has filled in their own information.
• ☐ The form has been read through in full before signing and submitting.

You should take a few extra minutes to check these two sections.

One careful minute can help make your application neater and clearer.

If you need support reviewing your Japan visa application file, please contact us on 0347674755 or via the website paa.vn for further advice.